About this Policy:
The Policy should be read in conjunction with our other policies which can be accessed via our website at Maryhill Harriers.
Maryhill Harriers is an amateur athletics club based in Glasgow and is affiliated with scottishathletics. Contact information can be found on our website. Our headquarters are Bellcraig Community Centre, 10 Gorstan Street, Glasgow, G23 5QA.
Collection of personal data – collection routes:
Personal information may be collected through our membership form, race registration forms, coaching records, PVG, club kit order forms, and other appropriate means. The policy is subject to change without notice, with any updates posted on our website.
We follow the General Data Protection Regulation (GDPR) and Data Protection Act 2018 when handling your personal data.
Collection of personal data – types of information:
The personal information we collect includes members’ and prospective members’ names, addresses, telephone numbers and email addresses which are necessary for managing club membership and informing individuals of internal and external events. We also collect data such as emergency contact details and medical data, important should a member or prospective member require treatment during training.
Volunteer and coach information, including PVG certificate information, is required for organising training sessions & events, Committee meetings plus ensuring compliance with our legal obligations with respect to both children and adults.
Race participant information, such as names, addresses, and emergency contact details, is used for maintaining a list of participants and ensuring their safety during open races staged by the club.
Health conditions, date of birth, age, gender, and photos may also be collected for specific purposes, such as managing race categories, promoting the club (via our social media platforms, club website & press releases), sharing race results with scottishathletics and assisting coaches or medical teams with members’ or prospective members’ declared medical conditions should this be required during training.
All of the above personal information is collected for the purpose of our legitimate interest in operating the club, our various legal obligations, protecting our members & race participants’ interests as well as general promotion of the club.
Protection of personal data:
We take steps to protect your personal data from loss, misuse or unauthorised alteration and limit access to your information to coaches and the club Secretary. In the event of a breach of your personal data, we will notify you promptly.
Your personal data will be retained by the club for as long as you are a member of the club or where the club deem it appropriate and legitimate to retain your personal data.
Sharing of personal data:
Your personal data will not be sold or shared with third parties without your prior consent, except where required by law or for purposes outlined in the policy. This may include organisations such as the Health and Safety Executive, Police Scotland and Disclosure Scotland for the protection of our members. Information may also be shared with scottishathletics as part of our affiliated status, subject to their privacy policies. Service providers and partners may also be given access to your information but only specific information which we deem necessary for them to undertake the tasks we ask of them.
You have the right to request access to your personal data and to have any inaccuracies corrected or even your data deleted. If you wish to withdraw your consent or exercise any of your rights, you may do so by contacting us by email or letter. In this instance, or for any queries, please contact the club Secretary via our email at (firstname.lastname@example.org).
You have the right to raise a complaint to the Information Commissioners Office at https://ico.org.uk/.