About our club

Maryhill Harriers was founded on 2nd of November 1888 at Canniesburn Smithy by Gilbert Thomson, John Smith, Eric Langlands and Peter Marshall.

We promote athletics in the local community.

The club is open to people from age 9 onwards wishing to develop their athletics to their full potential. We provide a safe, structured and relaxed environment where you can train with others who have a shared interest and desire to achieve all that they can.

The club has a number of Scottish Athletics qualified coaches available to provide a solid training foundation.

Joining the club will give you the opportunity to run for a club with a long heritage and progressive future.

Our History

The club was founded on 2nd of November 1888 at Canniesburn Smithy by the local blacksmith Gilbert Thomson, John Smith, Eric Langlands and a medical student Peter Marshall who became the club’s first champion and initial winner of the Langlands Trophy in 1890.

Maryhill Harriers affiliated to the Scottish Cross Country Union in 1891 and in 1899 won the National Junior Cross Country Team title, thus enabling them to compete at Senior level. In the same year they finished 2nd in their first Scottish National Championships. In the earlier years a Maryhill runner finished 2nd in the 1897 Junior Championships and 3rd in the 1897 Senior Championships.

Winning feeling

Maryhill’s first National title holder was the high jumper James Mcfarlane in 1897, jumping 5’ 7.5”. In 1899 he cleared 5’ 9” several times and was favourite for the Scottish title but injury ended his career as a high jumper. In 1906 George Dallas joined Maryhill and immediately displayed a rare versatility by winning both cross country and sprint events at all distances from 100 yards to 10 miles.

His first major victory was in 1910 when he won the Western District Junior Cross Country title, thus helping Maryhill to win the team race. George was selected to run for Scotland against Ireland in 1912 and duly finished 2nd in the 880 yards race. After the First World War George, with the help of the club secretary Teddy Watt, set about transforming Maryhill into a major force in Scottish athletics.

The first visible sign of this endeavour was the club’s victory in the first ever Medley Race Championships in 1919, which they dominated for most of the next decade. George Dallas won various titles in the early 20s (including the Scottish A.A.A. 440 yards Scottish National title in 1920) and in 1921 became Secretary of the Scottish Cross Country Union, a role which he held for 39 years.

George was influential in securing publicity for athletics, ensuring newspapers received press releases for all events and was appointed athletics correspondent for the Glasgow Herald, a position which he held until the mid-sixties.

During the 1920s the club’s performances continued to improve and in 1927 they won the first of six consecutive victories in the Scottish Cross Country Championships, with Dunky Wright taking the individual title in 1927 (the year he joined Maryhill). Dunky also ran the marathon in the 1928 Olympic Games.

The reason for this supremacy lay in the calibre of runners the club could call upon. Athletes like Dunky Wright, Donald McNab Robertson, Walter Calderwood, David Muir, Tom Blakely and Donald McLean – every one a Champion or National Record Holder.

In the 1930s Maryhill held sway in road races with Dunky Wright and Donald McNab Robertson dominating the marathons.

Dunky won his first AAA title in 1930 and went on to take the Empire Games (later Commonwealth Games) marathon title in Canada later that same year. A bronze in the marathon followed at the same Games in 1934. Dunky also competed in the 1932 Los Angeles Olympics in the marathon, finishing fourth and just 66 secs behind the winner.

In 1936 three Maryhill runners were selected for the Olympics; Tom Blakely 5000m, Robert Graham 1500m and Donald McNab Robertson Marathon. Blakely had to withdraw due to injury, Graham was eliminated in the heats and Robertson finished a credible 7th in the marathon.

By 1937 all Scottish middle and long distance records were held by Maryhill runners. The Club Jubilee Year in 1938 was celebrated by winning the Scottish National Cross Country Team title with John Emmett Farrell winning the individual title, a feat he repeated 10 years later. 1939 saw Maryhill winning the Edinburgh to Glasgow relay for the first time. Framed black and white photos from this race still hang in Maryhill Library.

The 1940s

After World War II the club’s distance runners continued where they had left off. J.E. Farrell completed the treble in winning S.A.A.A. titles at three, six and ten miles.

The first ever Scottish Marathon Championship in 1946 saw Maryhill take the first three places with McNab Robertson, Wright and Andy Burnside taking first, second and third respectively. The 1947 Championship saw Maryhill victorious again with McNab Robertson retaining his title and J.E. Farrell finishing in second place. For the inaugural Championship in 1946 Maryhill presented the S.A.A.A. with the A.H. Blair Memorial Trophy (in honour of Maryhill Harrier Andy Blair) – this is still awarded to the National Marathon Champion to this day. 

The McAndrew and Kingsway Relays saw Maryhill victorious in most of the 1940 editions of the races. The first ever Nigel Barge Road Race (see dedicated section on website) was run on 1st January 1943 and is still being organised by the club today.

The 50s and 60s

During the 1950s and 1960s membership dwindled to the low 20s. The principal causes being the lack of facilities for athletes in the area and the de-population of the Maryhill district which affected all sports.

During this period the club still produced fine athletes. Jim Brennan won the Midland District Junior Championship in 1967 and two years later took the S.A.A.A. 10 mile championship. He also gained international colours as both a junior and senior.

In 1962 George Dallas was awarded an MBE for services to Scottish Athletics.

The 1970s

1970 saw the end of 49 years of club members being secretaries of the Western District through George Dallas, Dunky Wright and Fred Graham.

Fred was appointed team manager for the 1970 Commonwealth Games in Edinburgh and elected president of the S.A.A.A. in 1972. The Scottish team mascot for the 1970 Games was a large teddy bear dressed in team kit and called ‘Dunky Dick’ – ‘Dunky’ for Dunky Wright and ‘Dick’ for Frank Dick the team coach.

Bill Yate won a number of road races in the 70s – his finest performance came in the 1975 West Championships where he won the 10k. He also dominated the club championship, winning the E.W Langlands Trophy from 1973-1981 inclusive.  

The 1970s also saw the start of the Scottish Veteran Harriers movement. Maryhill were prolific in this area and once again showed they were a force to be reckoned with by winning the British Vets over-50 Championships Team Race in 1971, 1972 and 1973 along with various individual British and Scottish Championships.

The 80s, 90s and into the 21st Century

The 1980s and 1990s were rather lean years for the club although member numbers increased throughout the 80s as the club profited from the running boom.

The veterans of the club continued to keep Maryhill Harriers in the news throughout this period with greats such as J.E. Farrell securing titles and records on the road, track and cross country. Gordon Porteous (1914-2008) scored many victories and records (still standing) at National, European and World level as recently as 2004.

2012 saw ex-Maryhill Harrier veteran Andy Coogan (1917-2017) carry the Olympic torch and during the 2014 Commonwealth Games in Glasgow he handed the Queen’s baton to his great-nephew Sir Chris Hoy.

The club today has a strong membership covering a wide range of ages and abilities from juniors through to life members. There is a healthy balance of new members and members who have been with the club for many years – this works well and promotes encouragement and learning in both directions.

The club’s involvement in and commitment to the local community is as important now as it was 130 years ago. We maintain close links with local schools, highlighted by our burgeoning junior section. The club’s place in the local community is proudly acknowledged with a stained glass window in Maryhill Burgh Halls commemorating its long history in the area.

We train on Tuesday and Thursday evenings and are supported by qualified (and scottishathletics commended) coaches for both seniors and juniors.

Harriers run and race in all events (local and National) from 5k parkruns to ultra-marathons. There are also intra-club championships (with members vying for silverware dating back to the 19th Century!) and merit leagues. However not everyone in the club races and we accommodate runners who are training for the sheer joy of running.

Over its 130 years Maryhill Harriers have produced and nurtured numerous greats of Scottish Athletics. Many of these names live on in races, awards and honours to the current day. 

Races:

  • Nigel Barge 10K Race – Maryhill Harriers’ own 10K instigated in 1943 and still run annually
  • Dunky Wright 5K Race – run by Clydesdale Harriers (Dunky Wright’s first club)

Awards:

  • George Dallas Memorial Trophy – awarded annually by scottishathletics
  • The A.H. Blair Memorial Trophy – donated to the Scottish A.A.A. for presentation to the National marathon champion from its inauguration in 1946. It honours Maryhill Harrier Andy Blair and is still awarded annually to the Scottish Marathon Champion.
  • The Andy Coogan Trophy – awarded by the Scottish Veteran Harriers Club
  • The D. McNab Robertson Memorial Trophy – awarded annually by the Scottish Marathon Club (SMC) and S.A.A.A. between its fruition in 1952 and 1982 when the SMC was disbanded
  • Dunky Wright Memorial Medal – awarded by the S.A.A.A. in 1988 to Professor NC Craig Sharp for research services to Scottish Athletics
  • In 1962 George Dallas was awarded an MBE for services to Scottish Athletics
  • In 2018 Dunky Wright was inducted into the scottishathletics Hall of Fame
  • J.E. Farrell and Gordon Porteous were both awarded Honorary Life Membership to scottishathletics in 1992

Additionally several Harriers have written books which capture not only their own lives but provide great insights into athletics and the world in general from their respective eras.

  • The Universe is Mine – John Emmett Farrell 
  • Tomorrow You Die – Andy Coogan

Our Committee

Club President

Kenny Stevenson

Vice President

Margaret Peebles

Secretary

Scott Coulter

Treasurer

Andy Sutherland

Coaching Convener

Mick McCartney

Junior Coach

Margaret Peebles

Club Captain

Linda Sinclair

Club Captain

Craig Perrie

Welfare Officer

Caroline Hever

Social Convener

Caroline Hever

Ordinary Member

Lynsey Parker

Ordinary Member

Craig White

Ordinary Member

Chris Hever

Ordinary Member

Kieran Sullivan

Ordinary Member

James Prior

Find us

John Paul Academy

2 Arrochar Street, Glasgow, G23 5LY

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constituition and policies

Club Constitution

Club Name

1) The Club shall be called “The Maryhill Harriers” with the aim of promoting athletics in the local community.

Membership

2) The club shall consist of athletes of both sexes.

3) Application for membership, along with the appropriate subscription, shall be made in writing to Club Secretary and considered by committee. This shall be returned if membership is refused.

4) Subscription must be paid for current season before a member can compete for the club.

5) To resign a member must inform the Club Secretary in writing. Resignations will be considered at the next committee meeting; all due fees must be paid up to date. Members whose subscriptions are more than one year in arrears will be transferred to the ‘inactive members list’. Such members shall not eligible to attend or vote at meetings, compete for the club or receive any awards.

6) Any member deemed guilty of misconduct i.e. (behaviour contrary to this constitution or the standard set by UK athletics) may be cautioned or expelled from club by majority decision of the committee; any person expelled will have the right to appeal to the Committee within twenty-eight days. The Management Committee are subject to the same disciplinary measures as ordinary members.

Discrimination and Harassment

7) There will be no unfair discrimination on the grounds of gender, marital status, race or ethnic origin, sexual orientation, disability, age, or religious belief.

7 i) Members have the right to train in an environment free from humiliation, or behaviour that creates feelings of unease or distress such as sexist, racist or sectarian language, unwelcome remarks or touching, physical violence or the threat of physical violence.

7 ii) No form of harassment or bullying will be condoned. Any member who commits a serious violation of this policy will be asked to resign from the club, although we accept that sometimes harassment can happen unintentionally and this will be dealt with appropriately.

7 iii) Every member has the right to complain to the Committee about breaches of the above policy. Complaints will be dealt with seriously, confidentially and in a sensitive manner.

Definition: Discrimination comprises a wide range of unacceptable physical, verbal or non-verbal behaviour that affects other people’s dignity. Behaviour is unacceptable if it is unwanted, unreasonable and causes offence to the recipient or if it creates an intimidating, hostile or humiliating environment.

Club Colours

8) The Club’s colours shall be Royal Blue vest with deer badge over left breast; there is also the option of Club name in white letters on the back.

Annual Subscription:

9) The annual subscription will be fixed at the AGM and due on 1st October. A graduated fee is available to new members joining at different points in the year. Fees can be changed at the Annual General Meeting by a majority vote.

Management

10) The management committee shall consist of:

• President
• Vice President
• Secretary
• Treasurer
• Membership Secretary
• Coaching Convenor
• Social Convenor
• Club Captain (male)
• Club Captain (female)
• Two ordinary members
• Youth captain (16 or over)

Non-committee positions:

Honorary President
Welfare Officer
Health & Safety Advisor
Assistant Secretary
Assistant Treasurer
Coaches
Any other honorary position as decided by the AGM.

11) The committee shall meet once every two months.

12) All decisions will be by a majority vote: the President shall have the casting vote in event of tie.

13) A quorum for a Committee meeting shall be fifty per cent plus one.

14) The committee shall make no decision contrary to the AGM. No single Committee member can overturn a Committee decision.

15) Secretary is authorised to call an additional meeting with the agreement of the President or Vice President.

16) The AGM will be held in early September or as arranged and the following business undertaken:

• The president’s report
• The secretary’s report
• The treasurer’s report
• Election of Office Bearers

Following which, any other business will be discussed.

17a) Motions (any changes to the Constitution etc) must be put in writing to the Club Secretary two weeks before the meeting. Only fully paid-up adult members (16 years of age or older) and life members will be eligible to raise motions and to vote. The club is open to members from the age of 9 yrs.

17b) An EGM may be called upon by the signatures of four paid up or life members. The committee will then organise a meeting within four weeks. The quorum for such a meeting will be nine.

Training – Liability

18) At all training sessions the person in charge must have his or her instructions adhered to. Failure to do so may lead to the person being reported to the Committee and dealt with as misconduct.

Dissolution

19) The Management Committee, by a two-thirds majority, may decide to dissolve the Club. They must then call an extra-ordinary meeting, giving four weeks notice to all Club Members. If the motion is passed by a two-thirds majority, then club is dissolved. Upon dissolution any funds remaining after all debts have been met will be donated to a named charity, an athletics club or to Scottish Athletics Ltd; the decision to be taken by a majority vote.

Liability

20) Maryhill Harriers’ liability for any losses arising out of any negligence or wilful misconduct on the part of The Maryhill Harriers shall be limited to Maryhill Harriers subscriptions for this financial year.

Review

This policy and these procedures will be regularly reviewed :
In accordance with changes in legislation or following any changes within Maryhill Harriers
In all other circumstances at least every three years (Updated April 2017 and due for review April 2020).

Equality Policy

The Maryhill Harriers is strongly committed to equality for all the sectors of the community. It is the policy of the Harriers to ensure that no club personnel will receive less favourable treatment on the grounds of age, gender marital status, sexuality, employment status, social class, colour, race, ethnic or national origin, religious belief or disability, or will be disadvantaged by conditions or requirements which are not relevant to performance level. The club will endeavour to ensure that its policies, practices and procedures do not lead to unintended discrimination.

Where the club is in contact with disadvantaged and/or minority groups/individuals or communities it will, where reasonable, ensure that the specialist requirements of those groups/individuals are recognised and acknowledged.The club through various routes of communication will ensure that the community is aware that all levels of athletes are welcomed at the club. All club members will be coached and encouraged to reach their own personal goals/achievements and maximum potential as a runner. The club also recognises that there are groups in the community where finances could be a possible barrier. The club supports these groups by offering a discount on the annual membership (See membership form for details).

The club will ensure that members are aware that there is equal opportunity for all the clubs services. The club will at all times keep their members up to date with current training courses and coaching/committee vacancies, information will be given on the procedure for application. Information will be discussed both at the committee meetings and on training nights.

The Maryhill Harriers constitution states that all members have the right to train in an environment free from humiliation and discrimination. Any member who commits a serious offence will be asked to resign from the club. The club would ask that any member who witnesses any unacceptable or discriminatory behaviour to make a complaint following the clubs complaints procedure.

The club will ensure that all new members prior to joining be shown the policy and where it is located. The new member will then be asked to sign that they have read and understood the policy and that the club’s equality statement will be followed. In the event that a person has problems with the reading or understanding the contents of the policy they will be given support to do so, the club would point out that this support would remain confidential.

The club’s policies and procedures will be monitored regularly to ensure they comply with this policy. The policy and how it is implemented will be discussed and reviewed at committee meetings. A monitoring system will be introduced which will collect data on the groups who use the club. The data will be assessed and reviewed on a regular basis to ensure that the club is keeping abreast of changes in legislation and good practice.

Review

This policy and these procedures will be regularly reviewed :
In accordance with changes in legislation and guidance or following any changes within Maryhill Harriers

In all other circumstances at least every three years (Updated April 2017 and due for review April 2020).

Child Protection Policy

Maryhill Harriers is fully committed to safeguarding the welfare of all children in its care. It recognises the responsibility to promote safe practice and to protect children from harm, abuse and exploitation.

Members of Maryhill Harriers will work together to embrace difference and diversity and respect the rights of children and young people.

This document outlines Maryhill Harriers’ commitment to protecting children.

These guidelines are based on the following principles:

  • The welfare of children is the primary concern.
  • All children whatever their age, culture, disability, gender, language, racial origin, socio-economic status, religious belief and/or sexual identity have the right to protection from all forms of harm and abuse.
  • Child protection is everyone’s responsibility (It’s everyone’s job to make sure I’m alright Scottish Executive 2002)
  • Children have the right to express views on all matters which affect them should they wish to do so.
  • Maryhill Harriers shall work in partnership together with children and parents to promote the welfare, health and development of children.

Responsibilities

Maryhill Harriers will:

  • Promote the health and welfare of children by providing opportunities for them to take part in athletics safely
  • Respect and promote the rights, wishes and feelings of children
    Implement appropriate procedures to safeguard the well-being of children and protect them from abuse
  • Recruit, train, support and supervise it’s coaches and members to adopt best practice to safeguard and protect children from abuse and to minimise risk to themselves
  • Require coaches and members to adopt and abide by this Child Protection Policy (adopted from the SportsScotland and CHILDREN 1st Child Protection Policy) and the club procedures
  • Respond to any allegations of misconduct or abuse of children in line with this policy and these procedures as well as implementing where appropriate the relevant disciplinary and appeals procedures.
  • Observe guidelines issued by local Child Protection Committees for the Protection of Children,
  • Regularly monitor and evaluate the implementation of this policy and these procedures.

Review

This policy and these procedures will be regularly reviewed :
In accordance with changes in legislation and guidance on the complaints protection of children or following any changes within Maryhill Harriers
In all other circumstances at least every three years (Updated April 2017 and due for review April 2020).

Vulnerable Adult Policy

Definition:

Vulnerable Adult: is a person who is or may be in need of services by reason of mental or other disability, age or illness and who is, or may be, unable to care for him/herself, or unable to protect him/herself against significant harm or exploitation. Main forms of abuse include physical, sexual, financial, psychological, neglect and discrimination.

Maryhill Harriers is committed to promoting athletics in the local community. Maryhill Harriers believe that exercise has great therapeutic benefits to a person’s physical and psychological development. Maryhill Harriers aims to ensure that any vulnerable person, whether children, young people or adults, are protected and kept safe from harm while they are with volunteers in this club. In order to achieve this Maryhill Harriers will ensure that volunteers are carefully selected, screened, trained and supervised. (The Central Registered Body in Scotland (CRBS) policy on protecting children and /or adults at risk)

Selection: All members will complete a membership form.

Screening: Where relevant to the post, i.e. coaches, child protection and welfare officers as examples will be asked to agree to an appropriate disclosure. Disclosures will be requested, prior to the appointment being taken up.

Training: New members will receive induction training/information which will give an overview of the club to ensure they know/are aware of structure, policies, practice and opportunities available. Relevant training and support will be provided on an on-going basis. Training/information on specific areas such as health & safety procedures, identifying and reporting abuse, and confidentiality will be offered as a priority to new members and will be regularly reviewed.

Supervision: Members may receive regular feedback and support from the coaching team. There will always be two members (coaches and/or member who has had a disclosure check) running with the juniors and vulnerable adults.

It is the Maryhill Harriers aim to ensure that all individuals in the community are treated with dignity and respect. The Club can and will work in partnership with the medical/psychiatric services through exercise referral schemes to provide a safe, supportive environment that is conducive to the personal growth and development of a club member. The Club will also welcome carers/support workers to work together with the coaching staff to ensure that its members receive the best support possible.

Prior to joining, all club members will be assessed by a trained (enhanced disclosure checked) member of the coaching team to establish their fitness level. The member will then be invited to join the group that best suits their running ability. The Club will also ask new members to complete a membership form requiring medical and personal details; all information given will only be given out and shared with the relevant people as per the Data Protection Act.

Maryhill Harriers will ensure that all members/volunteers involved in recruitment, training and supervision, are aware of this policy and have received appropriate training and support to ensure its full implementation.

This policy has been adapted from The Central Registered Body in Scotland Policy on Protecting Children and/or Adults at Risk as recommended by Clubmark.

Review

This policy and these procedures will be regularly reviewed :
In accordance with changes in legislation and guidance or following any changes within Maryhill Harriers

In all other circumstances at least every three years (Updated April 2017 and due for review April 2020).

UKA Photographic Policy

Maryhill Harriers is committed to providing a safe environment for children/young people under the age of 18. Essential to this commitment, is to ensure that all necessary steps are taken to protect children/young people from the inappropriate use of their images in resource and media publications, on the internet, and elsewhere.
Photographs can be used as a means of identifying children and young people when they are accompanied with personal information, for example, – this is X who is a member of Hometown Athletic Club who likes Westlife and supports Manchester United. This information can make a child vulnerable to an individual who may wish to start to “groom” that child for abuse.

Secondly, the content of the photo can be used or adapted for inappropriate use. While this is rare in athletics, there is evidence of adapted material finding its way onto child pornography sites. Athletics Clubs and County Associations therefore need to develop a policy in relation to the use of images of children/young people on their web sites and in other publications.
When assessing the potential risks in the use of images of athletes, the most important factor is the potential of inappropriate use of images of children.
Please view the PDF policy below to read further guidelines and information.

UKA photographic policy for stadiums and clubs (2017)

UKA Photographic Policy 2009

Complaints Procedure

MARYHILL HARRIERS ATHLETICS CLUB
GENERAL COMPLAINT PROCEDURES and DISCIPLINARY POLICY

Introduction

It is the policy of Maryhill Harriers Athletics Club to promote good relations between the club and its members. As a result it attaches the greatest importance to the principle of fair and consistent treatment of all its members. The club recognises the need for the highest standard of conduct of its members in order that it may achieve its main objectives as stated in its constitution. The General Complaints Procedures is intended to be a good practice guide
which will apply to most general complaints received by clubs. The purpose of the disciplinary procedure is to ensure that members know what is expected of them in terms of standards and conduct and that they are made aware of any shortcomings in their conduct at an early stage and given the opportunity and support to address these.

Definition of a Complaint

A complaint is an expression of dissatisfaction about:
a) The conduct, actions or omissions by members of the club, or volunteers for
whom the club are responsible.
b) The conduct or actions of athletes and parents/guardians.
c) The conduct, actions or omissions of the elected general committee.

A formal complaint must be submitted in writing to the club secretary.

GENERAL PRINCIPLES

1 Accessibility
1.1 Members including athletes and parents/guardians should always know how they can raise concerns or lodge a complaint with the club. Complaints
procedures should be easily accessible and well publicised.

2 Efficiency
2.1 Procedures should be as speedy as possible, consistent with fairness to all.

3 Redress
3.1 If the outcome of the complaints procedures show that the club is at fault, it is often sufficient to provide redress in the form of an acknowledgement that the complaint is valid. Alternatively, it may be appropriate to offer one or more of: an apology, an explanation, a promise that the event complained of will not recur, an undertaken to review club policies, constitution or practices in the light of the complaint.

4 Support for complainant
4.1 It is important that the complainant knows that at any stage of the procedure, they can be accompanied by a friend, relative or representative and to know where they can go for information, advice and support, if required.
5. Support for a person complained against
5.1 Persons who may be questioned as part of the investigation of a complaint
must feel that they are being treated fairly, that they will have the opportunity to put their case and that a friend, relative or representative may accompany them at any stage. There is a crucial balance to be maintained between supporting the individual so that his/her rights are maintained and reputation protected, and investigating a complaint thoroughly and impartially.
5.2 The complaints procedure is distinct from formal disciplinary proceedings
for members and this needs to be made clear to all concerned. However, there
may be occasions where a complaint leads to a disciplinary procedure which
puts the complaints process on hold. If so, the complainant should be informed of this, without going into details, and updated regularly on likely further delay.
After the disciplinary process is completed it will be necessary to decide what
further responses to the complainant is required.

6. Confidentiality
6.1 It is very important to treat all concerns and complaints with discretion. It is
vital that members, athletes, parents/guardians feel confident that their
complaint will not penalise them or their child. However, a complainant will
need to be aware that information will have to be shared with those involved in
order that the complaint can be investigated
6.2 It is usual to disregard anonymous complaints, but the danger is that they
may relate to something serious and the complainant may subsequently surface and say that he/she alerted the club. It should be at the Chairman’s discretion to decide whether the gravity of an anonymous complaint warrants a complaint.
7. Record Keeping
7.1 Complaints should be recorded and monitored regularly by committee
members. It is recommended that recording should begin at the point when an
initial concern or complaint cannot be resolved immediately but needs some
investigation and/or consultation with others in the club and a subsequent
report back to the complainant.

General Complaints Procedures

A Guide for Members, Athletes and Parents/Guardians

Stage 1 (Informal Stage)
You should contact the club first and discuss your concerns with a relevant
committee member or club coach. Most problems can be dealt with successfully and promptly at this stage.

Stage 2
To pursue a complaint at this stage, you should make arrangements to meet the Chairman. If the Chairman is unable to deal with the complaint straight away, he/she should be able to tell you what action will be taken. The Chairman should also tell you when and how they will report back to you.If the complaint is not resolved by the Chairman within this stage, the complaint is escalated to Stage 3.

Stage 3
3a) If you have complained formally in writing to the Club Secretary, the club will let you know that it has received your complaint within 5 working days. The complaint should be directed initially to the club secretary who will then arrange for the committee to come together. The elected general committee will then conduct an investigation. However, where appropriate, Scottish Athletics will investigate a complaint on behalf of the club, and report back.
You will be given the outcome of the investigation, in writing, normally within 14 working days of the final outcome of the investigation.

The club can choose to identify a specific member of the general committee to act as the contact point for complaints (normally this would be club secretary, unless the complaint is directly related to the secretary).
3b) If your complaint is about the club Chairman, you can complain directly, in
writing, to the Secretary of Scottish Athletics.

The elected general committee will be the final arbiter of complaints. An appeal may be made to Scottish Athletics, but only on the basis that the club has failed to follow its own procedures, not against the actual decision.

Stage 4
You may believe that your complaint was not handled fairly according to the
clubs own complaints procedures. In this case you can ask Scottish Athletics to investigate.

Review

This policy and these procedures will be regularly reviewed :
In accordance with changes in legislation and guidance on the complaints procedure or following any changes within Maryhill Harriers
In all other circumstances at least every three years (Updated April 2017 and due for review April 2020).

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